Details for City of Franklin Board of Mayor & Aldermen Tuesday, April 14, 2020

 City of Franklin

Meeting Agenda

Board of Mayor & Aldermen

109 3rd Ave S  Franklin, TN 37064 (615) 791-3217

Tuesday, April 14, 2020

7:00 PM

Board Room

 

The Board of Mayor and Aldermen Meeting will limit physical access in the meeting room due to current limitations on public gatherings. Accommodations have been made to ensure that the public is able to participate in the meeting. The public may participate in the following ways: • Watch the meeting on FranklinTV or the City of Franklin website. • Watch the live stream through the City of Franklin Facebook and YouTube accounts. • Call in to the conference meeting 1-253-215-8782. Meeting ID: 430 399 1941 Callers will be unmuted and given an opportunity to ask questions during the meeting at specific times. • Limited viewing will be available in the lobby of City Hall to watch the live video. • The public may email questions to recorder@franklintn.gov to be read aloud during the meeting. 

 

CALL TO ORDER 

INVOCATION 

PLEDGE OF ALLEGIANCE 

 

MEETING PROCEDURE CHANGES 

1. Consideration Of Resolution 2020-35, A Resolution Declaring That The Board Of Mayor And Aldermen Shall Meet On April 14, 2020 And Conduct Its Essential Business By Electronic Means Rather Than Being Required To Gather A Quorum Of The Members Physically Present In The Same Location Because It Is Necessary To Protect The Health, Safety, And Welfare Of Tennesseans In Light Of The COVID-19 Outbreak.  

Sponsors: Shauna Billingsley 

 

CITIZEN COMMENTS (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Alderman Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To A Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Alderman Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Board.) 

 

COMMUNICATIONS 

APPROVAL OF MINUTES 

2. Consideration Of Approval Of Minutes:

March 10, 2020  5:30 p.m.   Work Session

March 10, 2020  7:00 p.m.   Board of Mayor and Aldermen 

Sponsors:

 

RECOGNITIONS 

 

MISCELLANEOUS REPORTS 

 

CONSENT AGENDA 

All Items Under The Consent Agenda Are Deemed To Be Non -Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The Consent Agenda And Be Placed On The Regular Agenda . It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 10-25 Be Placed On The Consent Agenda. 

3. Consideration of items 10-25 on the Consent Agenda 

 

OLD BUSINESS 

4. Consideration Of Ordinance 2019-59, An Ordinance To Rezone 20 Acres From Planned District (PD) To Planned District 12.7 (PD 12.7) For The Property Located North Of Del Rio Pike And East Of Brink Place, Located At 801 Del Rio Pike (The Madison PUD). 

THIRD AND FINAL READING

FMPC 1/23/20, 8-0

WS 2/11/20

BOMA 2/11/20, 8-0; 3/10/20, 7-1 

Sponsors: Emily Hunter, Amy Diaz-Barriga, Joseph Bryan 

5. Consideration Of A Nomination To The Pension Committee, Completing The Term Of Mr.  J. Howard Ragsdale, Who Has Resigned.

BOMA 2/25/20, deferred to the 4/14/20 meeting 

Sponsors: Mayor Moore 

 

NEW BUSINESS 

6. PUBLIC HEARING: Consideration Of Resolution 2019-111, A Resolution Approving A Development Plan For Downs Boulevard Properties PUD Subdivision With 2 Modifications Of Development Standards, For The Property Located North Of Downs Boulevard And West Of Columbia Avenue, On 2.68 Acres, Located At 1536 Columbia Avenue. (Construction Of A Gas Station)

FMPC 2/27/20, 9-0

WS 3/10/20 

Sponsors: Emily Hunter, Amy Diaz-Barriga, Joseph Bryan 

7. *Consideration Of Resolution 2020-20, A Resolution To Annex 1268 Lewisburg Pike, 2380 And 2390 Henpeck Lane, Consisting Of 61.37 Acres, Property Located West Of Lewisburg Pike And North Of Henpeck Lane And Within The Southern Part Of The Franklin Urban Growth Boundary (UGB).  Establishing A Public Hearing On May 12, 2020.

FIRST OF THREE READINGS

FMPC 3/26/20, 8-0 

Sponsors: Emily Hunter, Amy Diaz-Barriga, Joseph Bryan 

8. *Consideration Of Ordinance 2020-05, An Ordinance To Zone 5.88 Acres Neighborhood Commercial (NC) District, And To Zone 55.49 Acres Civic-Institutional (CI) District, For The Property Located West Of Lewisburg Pike And North Of Henpeck Lane, At 1268 Lewisburg Pike, 2380 And 2390 Henpeck Lane.  Establishing A Public Hearing On May 12, 2020.

FIRST OF THREE READINGS

FMPC 3/26/20, 8-0 

Sponsors: Emily Hunter, Amy Diaz-Barriga, Joseph Bryan 

9. *Consideration Of Amendment 1 To COF Contract No. 2018-0259 With SouthLand Constructors, Inc. To Revise The Completion Date For The City Of Franklin Fire Station 7 Project. 

Sponsors: Brad Wilson 

 

ALL OTHER CONSENT ITEMS 

10. Consideration Of Amendment No. 1 To COF Contract No. 2016-0299 For Embrey Partners, Ltd. Ironhorse Development Road Impact Fee Offset Agreement.

CIC 2/27/20, 3-0 

Sponsors: Vernon Gerth, Jimmy Wiseman, David Diaz

 

11. Consideration Of Ordinance 2019-55, An Ordinance To Amend Title 15, Chapter 6, Section 15-603 Of The City Of Franklin Municipal Code, Pertaining To Stopping, Standing Or Parking Near Mailboxes. 

SECOND AND FINAL READING  

WS 2/25/20

BOMA 3/10/20, 8-0 

Sponsors: Eric Stuckey, Holland Schellhase 

 

12. Consideration Of Ordinance 2019-56, An Ordinance To Amend Title 16, Chapter 1 Of The City Of Franklin Municipal Code Prohibiting On-Demand Electric Scooters. 

SECOND AND FINAL READING  

WS 2/25/20

BOMA 3/10/20, 8-0 

Sponsors: Holland Schellhase 

13. Consideration Of Resolution 2020-04, A Resolution To Authorize The Planning Department, In Cooperation With The Parks Department, On Behalf Of The Board Of Mayor And Aldermen, To Submit Two Applications To The State Historic Preservation Office For Historic Preservation Funds Grants To Be Used At City Cemetery And The Historic Hayes Home.  

WS 3/10/20 

Sponsors: Mark Hilty, Lisa Clayton 

14. Consideration Of Resolution 2020-23, A Resolution Authorizing And Directing The Industrial Development Board Of The City Of Franklin To Prepay A Portion Of Its Taxable Rate Tax Increment Revenue Refunding Bonds, Series 2015A (Variable Rate). (McEwen TIF District)    

WS 3/10/20 

Sponsors: Kristine Brock 

15. Consideration Of COF Contract No. 2020-0044, A Contract With The Hard Bargain Association For Receipt Of Community Development Block Grant Funds From The City Of Franklin As Reimbursement For Costs Associated With Construction Of Single-Family Homes That Benefit Low To Moderate Income Residents. 

WS 3/10/20 

Sponsors: Tom Marsh, Kathleen Sauseda 

16. Consideration Of COF Contract No. 2020-0015 With CIA Infrastructure Associates For Survey And Design Proposal For Professional Services Of Gist Street Water And Sanitary Sewer Replacements.

CIC 2/27/20, 3-0 

Sponsors: Michelle Hatcher 

17. Consideration Of Procurement Award To Urgent Team Management Of Tennessee, LLC Of Nashville, Tennessee In The Total Annual Estimated Amount Of $345,515 For Near-Site Clinic Healthcare Services For The Human Resources Department For A Term Of Award (Purchasing Office Procurement Solicitation No. 2020-016; COF Contract No. 2020-0055)

WS 3/10/20 

Sponsors: Kevin Townsel, Sara Sylvis 

18. Consideration Of Event Permit For Main Street Festival Sponsored By The Heritage Foundation On April 25-26, 2020 In Downtown Franklin.

WS 3/10/20 

Sponsors: Administration 

19. Consideration Of A Change Order No. 3 To COF Contract No. 2017-0264 With Kiewit Infrastructure South Co, For The Water Reclamation Facility Modifications & Expansion Project. 

CIC 2/27/20, 3-0 

Sponsors: Michelle Hatcher 

20. Consideration To Grant Water And Sewer Availability For Redemption City Church (Map 080, Parcel 04404).

CIC 3/26/20, 4-0 

Sponsors: Michelle Hatcher, Scott Andrews 

21. Consideration To Grant Water And Sewer Availability For 1363 Caroline Circle (Map 0890, Parcel 02102).

CIC 3/26/20, 4-0 

Sponsors: Michelle Hatcher, Scott Andrews 

22. Consideration To Grant Sewer Availability For 1655 Mallory Lane (Map 053D, Parcel 03300).

CIC 3/26/20, 4-0 

Sponsors: Michelle Hatcher, Scott Andrews 

23. Consideration To Grant Water Availability For Grace Center Church At 2420 Bethlehem Loop Road. (Map 027J, Parcel 00300)

CIC 3/26/20, 4-0 

Sponsors: Michelle Hatcher, Scott Andrews 

24. Consideration Of COF Contract No. 2020-0067 For Professional Services To Provide Construction Engineering And Inspection (CEI) Services To The Spencer Creek At Franklin Road Sanitary Sewer Rehabilitation Construction Project.

CIC 3/26/20, 4-0 

Sponsors: Michelle Hatcher 

25. Consideration Of Resolution 2020-2020-25, A Resolution Awarding The Construction Contract (COF Contract No. 2020-0005) For The Watson Branch Culvert Rehabilitation To Chase Redline, Inc. In The Amount Of $539,266.00 And Establishing A Project Contingency Of $100,000.00.

CIC 3/26/20, 3-1 

Sponsors: Paul Holzen, Jonathan Marston, Shahad Abdulrahman 

 

RECEIPT OF REPORTS AND ITEMS APPROVED ON BEHALF OF THE BOARD 

26. COF Contract No. 2020-0016 Ticket Link Agreement With Dollywood. 

Sponsors: Kevin Townsel 

27.COF Contract No. 2019-0323 Quitclaim Deed Of Surplus Right-Of-Way To Satisfy COF Contract 2009-0040 Road Impact Offset Agreement.    

Sponsors: Shauna Billingsley, Paul Holzen, Jimmy Wiseman 

28. COF Contract No. 2020-0017 Liquid Engineering To Clean And Inspect; Carters Creek, Curd Lane, Grassland And Royal Oaks Water Tank for a Total Amount of $7,375.00.  

Sponsors: Michelle Hatcher 

29. COF Contract No. 2020-0047 Professional Services Agreement With Boozer And Company, PC For Appraisal Services For The Property Known As “The Hill Property” Property Tax Map 63N/D/19.00 & 20.01.   

Sponsors: Tom Marsh, Kathleen Sauseda 

30. COF Contract No. 2020-0048 Professional Services Agreement With Boozer And Company, PC For Appraisal Services For The Property At The Corner Of Natchez And Granbury Streets.  

Sponsors: Tom Marsh, Kathleen Sauseda 

31. COF Contract No. 2020-0011 And COF Contract No. 2020-0014 Both With Total Group Heating, Cooling, Refrigeration, Plumbing, Electrical And Mechanical To Provide Water Treatment Plant Maintenance For An Annual Amount Of $2,460.00.  

Sponsors: Michelle Hatcher 

32. Recently Exercised Options To Extend The Terms Of Award For Certain Procurements. (Contract No. 2015-0353 With Waste Management, Inc. Of Tennessee For Sanitary Landfill Disposal Of Biosolid Sludge) 

Sponsors: Kristine Brock, Brian Wilcox 

33. Sole-Source Purchase From Locution Systems, Inc. Of Golden, Colorado For Fire Station Alerting System For Fire Station 7 In The Total Amount Of $35,170 (Included In Funding For Construction Of Fire Station 7 As Budgeted In 130-89220-42200 For Fiscal Year 2020; COF Contract No. 2020-0027) 

Sponsors: Kristine Brock, Brian Wilcox 

34. Executive Order Dated March 20, 2020 - State of Emergency COVID 19. 

Sponsors: Mayor Ken Moore 

35. Executive Order 2020-02 Dated March 24, 2020 - State of Emergency COVID 19, Safer At Home. 

Sponsors: Mayor Ken Moore 

36. Executive Order 2020-03 Dated March 27, 2020 - State of Emergency COVID 19, 7 Day Extension 

Sponsors: Mayor Ken Moore 

37. Executive Order 2020-04 Dated March 31, 2020 - State of Emergency COVID 19, Safer At Home, 7 Day Extension.  

Sponsors: Mayor Ken Moore 

38. Executive Order 2020-05 Dated April 3, 2020 - State of Emergency COVID 19, 7 Day Extension 

Sponsors: Mayor Ken Moore 

39. Executive Order 2020-06 Dated April 7, 2020 - State of Emergency COVID 19, Safer At Home, 7 Day Extension.  

Sponsors: Mayor Ken Moore 

 

EXECUTIVE SESSION 

40. Motion to Recess Into Executive Session 

 

RETURN FROM EXECUTIVE SESSION 

41. Actions From Executive Session 

 

SCHEDULED MEETINGS & EVENTS 

April 20  4:00 p.m.   Historic Zoning Design Review Committee 

April 23  4:00 p.m.   Capital Investment Committee

April 23  6:00 p.m.   FMPC & BOMA Joint Workshop

April 23  7:00 p.m.   Franklin Planning Commission

April 28  5:00 p.m.   BOMA Work Session

April 28  7:00 p.m.   Board of Mayor and Aldermen 

 

OTHER BUSINESS 

ADJOURN 

 

Anyone needing accommodations due to disabilities please contact the Risk Manager at 615-791-3277 24-hours prior to the meeting.

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