Details for City of Franklin Board of Mayor & Aldermen Tuesday, June 23, 2020 7:00 PM

City of Franklin

Meeting Agenda

Board of Mayor & Aldermen

109 3rd Ave S

Franklin, TN 37064

(615) 791-3217

Tuesday, June 23, 2020 7:00 PM 

Board Room

The Board of Mayor and Aldermen Meeting will limit physical access in the meeting room due to current limitations on public gatherings. Accommodations have been made to ensure that the public is able to participate in the meeting. The public may participate in the following ways: • Watch the meeting on FranklinTV or the City of Franklin website. • Watch the live stream through the City of Franklin Facebook

and YouTube accounts. • Call in to the conference meeting 1-615-550-8420. Callers will be unmuted and given an opportunity to comment during the meeting at specific times. • Limited viewing will be available in the lobby of City Hall to watch the live video. • The public may email comments and questions prior to 4:30 pm to recorder@franklintn.gov to be read aloud. 

• City YouTube: https://www.youtube.com/user/CityOfFranklin 

• City Facebook Live: https://www.facebook.com/CityOfFranklin 

• City website: https://www.franklintn.gov/franklin-tv

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

MEETING PROCEDURE CHANGES

1. Consideration Of Resolution 2020-110, A Resolution Declaring That The Board Of Mayor And Aldermen Shall Meet On June 23, 2020 And Conduct Its Essential Business By Electronic Means Rather Than Being Required To Gather A Quorum Of The Members Physically Present In The Same Location Because It Is Necessary To Protect The Health, Safety, And Welfare Of Tennesseans In Light Of The COVID-19 Outbreak.

Sponsors: Shauna Billingsley

 

CITIZEN COMMENTS (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Alderman Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To A Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Board.)

 

COMMUNICATIONS

APPROVAL OF MINUTES

2. Consideration Of Approval Of Minutes:

June 9, 2020, 5:00 p.m. Work Session

June 9, 2020, 7:00 p.m. Board of Mayor and Aldermen Meeting

 

RECOGNITIONS

MISCELLANEOUS REPORTS

 

CONSENT AGENDA

All Items Under The Consent Agenda Are Deemed To Be Non-Controversial And Routine In Nature By The Governing Body. They Will Be Approved As Recommended By Committee Or Staff By One Motion Of The Governing Body. The Items On The Consent Agenda Will Not Be Discussed. Any Member Of The Governing Body Desiring To Discuss An Item On The Consent Agenda May Request That It Be Removed From The

Consent Agenda And Be Placed On The Regular Agenda . It Will Then Be Considered At That Time. Staff Recommends That Item Numbers 12-30 Be Placed On The Consent Agenda.

3. Consideration of items 12-30 on the Consent Agenda.

 

OLD BUSINESS

4. *Consideration Of Ordinance 2020-10, An Ordinance To Rezone 21.24 Acres From Regional Commercial (RC-6) And General Office (GO) Districts To Planned (PD 11.35/12,320) District For The Property Located South Of Oak Meadow Drive And East Of South Royal Oaks Boulevard (Vintage At Watson Glen PUD Subdivision); Cancelling The Public Hearing For July 14, 2020 And Sending The Item Back To Planning Commission On July 23, 2020.

FMPC 5/28/20, 8-0-1

WS 6/9/20

BOMA 6/9/20, 7-0

Sponsors: Emily Hunter, Amy Diaz-Barriga, Dianna Tomlin

5. *Consideration Of Resolution 2020-47, A Resolution Approving A Development Plan For Vintage At Watson Glen PUD Subdivision, For The Property Located South Of Oak Meadow Drive and East Of South Royal Oaks Boulevard. Cancelling The Public Hearing For July 14, 2020 And Sending The Item Back To Planning Commission On July 23, 2020. FMPC 5/28/20, 8-0-1 WS 6/9/20

Sponsors: Emily Hunter, Amy Diaz-Barriga, Dianna Tomlin

 

6. Consideration Of Ordinance 2020-07, An Ordinance To Amend Title 18, Chapter 2 Of The Franklin Municipal Code For The Purpose Of Providing For Winter Pricing For Sanitary Sewer. SECOND AND FINAL READING WS 5/12/20 BOMA 5/12/20, 8-0; 5/26/20, deferred to 6/9/20 meeting; 6/9/20, deferred to 6/23/20 meeting

Sponsors: Michelle Hatcher

 

NEW BUSINESS

Board of Mayor & Alderman Meeting Agenda June 23, 2020

7. Consideration Of Resolution 2020-32, A Resolution To Award The Construction Contract (COF Contract No. 2019-0230) For The Franklin Road Corridor Improvements Project (COF Project No. 07ST00015) To Civil Constructors, LLC In The Amount Of $12,793,820.10. CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

8. Consideration Of Resolution 2020-103, “A Resolution Approving And Authorizing The City Administrator To Pay The Contractor An Additional Bonus For Early Completion Of The Franklin Road Improvements Project”. WS 6/9/20

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

9. *Consideration Of Resolution 2020-101, A Resolution To Award The Construction Contract (COF Contract No. 2020-0113) For The Adaptive Signal Control Technology (ASCT) Project (COF Project No. 2013-018 / TDOT PIN 116144.01) To Stansell Electric Company, Inc. In The Amount Of $743,157.00.  WS 6/23/20

Sponsors: Paul Holzen, Jonathan Marston, Adam Moser

 

10. Consideration Of Resolution 2020-94, A Resolution To Award The FY 2020 On-Call Annual Contract For Asphalt Work (COF Contract No. 2020-0060) To Four Star Paving, LLC. WS 6/9/20

Sponsors: Steve Grubb, Ben Worley

 

11. Consideration Of Resolution 2020-91, A Resolution Declaring That The City Will Accept Community Development Block Grant Coronavirus (CDBG-CV) Funds From The Department Of Housing And Urban Development And That The City Will Expend Those Funds By Partnering With Local Agencies To Reimburse Them For Expenses Incurred To Prevent, Prepare For And Respond To The Coronavirus (COVID-19).

WS 6/9/20

Sponsors: Tom Marsh, Kathleen Sauseda

 

ALL OTHER CONSENT ITEMS

12. Consideration Of Ordinance 2020-12, An Ordinance To Amend Appendix A, Comprehensive Fees And Penalties, Chapter 18, Water And Sewers For Updating Water And Sanitary Sewer User Rates 2021 And 2022. THIRD AND FINAL READING

WS 5/26/20 BOMA 5/26/20, 6-2; 6/9/20, 7-0

Sponsors: Michelle Hatcher

 

13. Consideration Of Ordinance 2020-13, An Ordinance To Amend The Budget Of The City Of Franklin For Fiscal Year 2019-2020. THIRD AND FINAL READING

Finance 5/14/20, 4-0 BOMA 5/26/20, 8-0; 6/9/20, 7-0

Sponsors: Eric Stuckey, Michael Walters Young

 

14. Consideration Of Ordinance 2020-14, An Ordinance Of The City Of Franklin, Tennessee Adopting A Budget For The Fiscal Year 2020-2021, Providing An Effective Date. THIRD AND FINAL READING Finance 5/14/20, 4-0 BOMA 5/26/20, 8-0; 6/9/20, 7-0

Sponsors: Eric Stuckey

 

15. Consideration Of Ordinance 2020-15, An Ordinance Of The City Of Franklin, Tennessee Establishing The Municipal Property Tax Levy Or Fiscal Year 2020-2021, Providing An Effective Date. THIRD AND FINAL READING Finance 5/14/20, 4-0

BOMA 5/26/20, 8-0; 6/9/20, 7-0

Sponsors: Eric Stuckey

 

16. Consideration Of Resolution 2020-69, A Resolution Adopting A Revised Purchasing Policy For City Of Franklin Procurements Not Pertaining To New Construction.

Finance 6/11/20, 4-0 Sponsors: Kristine Brock, Brian Wilcox

 

17. Consideration Of Resolution 2020-93, A Resolution To Award The FY 2020 On-Call Annual Contract For Pavement Preservation (COF Contract No. 2020-0057) To Pavement Restorations, Inc. WS 6/9/20

Sponsors: Steve Grubb, Ben Worley

 

18. Consideration Of Resolution 2020-95, A Resolution Adopting A Grants Policy For City Of Franklin. Finance, 6/11/20, 4-0

Sponsors: Kristine Brock, Mike Lowe

 

19. Consideration Of Resolution 2020-104, A Resolution Authorizing The Substitution Of The Form Of Collateral For The City’s Bank Accounts In Accordance With Tennessee Code Annotated Title 9 Chapter 1.  Finance 6/11/20, 4-0

Sponsors: Kristine Brock, Mike Lowe

 

20. Consideration Of Resolution 2020-105, A Resolution Amending City Of Franklin Internal Control Documentation To Permit City Administrator Updates So That The Documentation Can Remain Consistent With Policy And Other Approved Changes.

Finance, 6/11/20, 4-0

Sponsors: Kristine Brock, Mike Lowe

 

21. Consideration Of Amendment No. 1 To COF Contract No. 2018-0063, A Professional Services Agreement With Alfred Benesch & Company For The Design Of West Main Street Bridge Widening At A Lump Sum Cost Increase Of $14,185.00.

CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston

 

22. Consideration Of Amendment No. 1 To COF Contract No. 2019-0091, A Professional Services Agreement With CDM Smith, Inc. For The Robinson Lake Dam Rehabilitation At A Cost Increase Not-To-Exceed $159,960.00.  CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, Shahad Abdulrahman

 

23. Consideration Of Amendment No. 1 To COF Contract No. 2019-0098, A Professional Services Agreement With Alfred Benesch & Company For Design Of Southeast Park Bridge & Carothers Parkway Intersection Improvements At A Lump Sum Cost Increase Of $47,040.00.  CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, David Hodnett

 

24. Consideration Of Amendment No. 1 To COF Contract No. 2019-0312, A Professional Services Agreement With Gamble Design Collaborative For The Aspen Grove Greenway Trail Project At A Cost Increase Not-To-Exceed $90,000.00. CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, Shahad Abdulrahman

 

25. Consideration Of Procurement Award To Garney Companies, Inc. Of Nashville, Tennessee In The Total Amount Of $2,615,635 For Spencer Creek Sanitary Sewer Interceptor Rehabilitation Project For The Wastewater General Division Of The Water Management Department (Purchasing Office Procurement Solicitation No. 2020-023; City Project No. 2020-003; Contract No. 2020-0028). WS 6/9/20

Sponsors: Michelle Hatcher, Brian Goodwin, Brian Wilcox

 

26. Consideration Of COF Contract No. 2020-0049, A Warranty Deed With Franklin, 240 LLC For Property Acquisition Associated With The Franklin Road Corridor Improvements Project At A Cost Of $16,852.00. CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

27. Consideration Of COF Contract No. 2020-0050, An Agreement For Dedication of Easements With Franklin, 240 LLC For Property Acquisition Associated With The Franklin Road Corridor Improvements Project At A Cost Of $34,971.00.

CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

28. Consideration Of COF Contract No. 2020-0052, A Warranty Deed With The Factory At Franklin, LLC For Property Acquisition Associated With The Franklin Road Corridor Improvements Project At A Cost Of $7,370.00.  CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

29. Consideration Of COF Contract No. 2020-0053, An Agreement For Dedication Of Easements With The Factory At Franklin, LLC For Property Acquisition Associated With The Franklin Road Corridor Improvements Project At A Cost Of $97,423.00.

CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

30. Consideration Of COF Contract No. 2020-0073, A Middle Tennessee Electric Membership Corporation Right Of Way Easement With Franklin, 240 LLC For The Franklin Road Corridor Improvements Project At A Cost Of $0.00.

CIC 5/28/20, 4-0

Sponsors: Paul Holzen, Jonathan Marston, William Banks

 

RECEIPT OF REPORTS AND ITEMS APPROVED ON BEHALF OF THE BOARD

31. COF Contract No. 2018-0192 With TNHD Partners For A Motorcycle Lease Extension. Sponsors: Deb Faulkner

 

32. COF Contract 2020-0126 With The United States Department Of Agriculture (USDA) For Wildlife Management Services At The Sanitation And Environmental Services (SES) Transfer Station. Sponsors: Jack Tucker, Mark Hilty

 

EXECUTIVE SESSION

33. Motion to Recess Into Executive Session

 

RETURN FROM EXECUTIVE SESSION

34. Actions From Executive Session

 

SCHEDULED MEETINGS & EVENTS

June 25 4:00 p.m. Capital Investment Committee

June 25 7:00 p.m. Franklin Planning Commission

July 2 6:00 p.m. Board of Zoning Appeals Commission

July 3 CITY OFFICES CLOSED – Independence Day

July 9 8:00 a.m. Civil War Historical Commission

July 13 5:00 p.m. Historic Zoning Commission

July 14 4:30 p.m. Beer Board

July 14 5:00 p.m. BOMA Work Session

July 14 7:00 p.m. Board of Mayor and Aldermen

 

OTHER BUSINESS

ADJOURN

Anyone needing accommodations due to disabilities please contact the Risk Manager at 615-791-3277 24-hours prior to the

meeting.

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